Smartsheet work execution platform

Activity Log

See who made which changes and when, on sheets, reports, and dashboards.

• View an audit trail to understand how and when collaborators are taking action.
• See who is shared to (or unshared from) a sheet, report, or dashboard.
• Filter the Activity Log by date range, type of action, or collaborator.
• Export the Activity Log and share via email.
   

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Admin tools

Easily manage users and transfer access.

• Extensive administrator controls allow you to manage and audit access, ownership, and usage.
• Configure and manage global security controls and settings including account discovery, resource management, and custom user welcome screens.
• Globally configure user types to designate what individuals can and can’t do with your Smartsheet account, automatically add users to an enterprise account with automated user provisioning, or adjust account settings for features and working days.
   

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Attach files

Keep information in one centralized place

• Store docs and attach files from Google Drive, Dropbox, OneDrive and more.
• Access attachments at any time, from any device.
• Attach files to individual rows to keep information in context, or attach to the sheet.
   

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API

Leverage the Smartsheet API to take work execution to the next level.

• Programmatically access and manage your organization’s Smartsheet data and account information.
• Ensure secure data management, automation through webhooks, and the ability to scale Smartsheet throughout your company.
• Read and update sheets, manage folders and workspaces, administer users and accounts, and more.
• Based on widely accepted standards and conventions, including REST, JSON, and HTTP success and error codes.
   

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Automation

Implement simple and powerful automated workflows in a matter of minutes.

• Automate repetitive processes by sending alerts, requesting approvals and updates, and locking rows based on sheet changes and preset times.
• Empower business users to automate their own workflows by combining multiple actions and conditional paths in an intuitive visual editor.
• Set up recurring workflows such as weekly status requests and daily deadline reminders.
• Respond to update requests and approval requests inside the desktop or mobile app, from email, or from a messaging app such as Slack, Microsoft Teams, or Hangouts Chat.
• Ideal for multiple-step sales discount and procurement approvals, time tracking approvals, content update requests, hiring approvals, and more.
   

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Baselines

Keep team members accountable and ensure your projects stay on track.

• Easily capture and compare variances between your planned and actual schedule.
• Quickly see when projects are off track, and reprioritize as needed.
• Keep everyone informed throughout the project lifecycle.
• Use learnings to better forecast future estimates and more accurately set expectations.

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Calendar

Keep everyone in sync with an interactive, comprehensive view of all your activities and critical timelines.

• Customize the instantly familiar calendar interface and overlay on your iCal or Google Calendar for a comprehensive view.
• Securely publish or embed calendars to surface key dates in the places people look for them.
• Instantly view and edit project dates and reminders in calendar.
• Export and attach project calendars for quick and easy updates.
• Ideal for event planning, team schedules, tracking key milestones, creating communications and promotions plans, and more.
   

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Card

Help teams and tasks stay on track with a more visual way to see, share, and act on projects together.

• Update cards with custom fields, images, and color coding to focus your team’s attention on what matters most.
• Filter cards and lanes to easily see the flow of work from multiple perspectives.
• Drag and drop cards between lanes to quickly update your entire team on the changing status of work.
   

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Cell linking

Connect projects, and automatically reference cell values between sheets.

• Share real-time information across sheets while controlling access to the underlying data.
• Pull specific values from one sheet into a read-only format in another sheet.
• Easily track cross-project date dependencies.
• Consolidate information from multiple sheets into a roll-up sheet.
   

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Customer Managed Encryption Keys

Peace of mind, for the security-minded. Customer Managed Encryption Keys put you in the driver seat to control access to data at rest in your sheets. With CMEK, you can monitor, grant, and revoke access to your data using your own key, stored outside of Smartsheet.

• Admins can now use their own encryption keys to encrypt their data-at-rest in Smartsheet. Keys will be stored and entirely managed outside of Smartsheet in Amazon Web Services Key Management System (AWS KMS), and are fully owned and controlled by you. Access to data in Smartsheet is controlled or revoked only by Smartsheet Admins.
• Admins can set up, rotate, and revoke encryption access. In the event of an incident, Admins can revoke access to the key, thereby limiting access to the data.

Content Collaboration

Plan, manage, and review content production in Smartsheet to finalize more assets faster.

• Oversee the production process from your project sheet.
• Use automated alerts and reminders to keep designers on schedule.
• Include content tasks in reports and dashboards for greater visibility.
• Allow colleagues, vendors, and clients to review content proofs without sheet access.
• Provide detailed feedback via pinned annotations, conversations, and individual approvals.
• Avoid process bottlenecks with simultaneous proof reviewers.
• Eliminate version confusion with easy updates and automatic locking.
   

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Conversations

Keep conversations and work organized and in context while allowing teams to reply directly from email.

• Empower teams to have conversations in context of their work and quickly reference them for improved visibility and faster decisions.
• Comments on a row and sheet will be visible in the right panel. The experience is available in grid, card, Gantt, Calendar, edit row, and report views.
• You — and every team member, manager, or new hire —  can quickly reference information and updates, which improves visibility and confidence in the details.
• There’s now a longevity to discussions and context around decisions because it’s all contained in one place: Smartsheet.
• Reply to conversations directly from email to avoid app switching.
• Eliminate separate email threads away from the source of the conversation in Smartsheet that may get copied and pasted back in.
   

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Critical path

See all the tasks that directly impact your project completion date.

• Set up a Gantt chart with dependencies and predecessor columns to create a critical path.
• Filter sheets to see only tasks in the critical path.
• Share crucial elements of your timeline as a PDF to keep stakeholders and leaders apprised of project status.
   

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Custom branding

Add logos and set color themes for customized look.

• Maintain your organization’s brand and personalize the look and feel of your sheets and workspaces.
• Apply to entire account, individual workspaces, and emails sent from Smartsheet.
• Set custom colors and upload file formats including PNG, GIF, and JPG.
   

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Custom email domains

Ensure your Smartsheet-generated emails get the attention and response they need from recipients using a custom email domain.

• System Admins configure a custom email domain at the organization-level through Admin Center.
• Improve collaboration by sending Smartsheet-generated emails from your organization's domain, while observing email governance and security policies.
• Increase trust and relevance of your Smartsheet emails, especially with collaborators outside of your organization, so they won’t get ignored or filtered into spam folders.
• With a recognized and trusted sender, you'll have more engaged collaboration with stakeholders on important work items.

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Dashboards

Give project owners, stakeholders, and leadership a robust, real-time view into the status of top KPIs, critical trends, and summary reports.

• Rapidly adapt to changing conditions and identify trends with easy-to-use widgets that display live data, charts, and key metrics.
• Easily customize to show and share what matters most.
• Ideal for CIO dashboards, tracking portfolio health, KPI and revenue dashboards, monitoring financial performance, and more.
   

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E-signatures

Send custom agreements and other key documents for signature without leaving Smartsheet.

• Smartsheet document builder integrates directly with DocuSign, so you can seamlessly configure signer roles and add custom fields to your template right from your sheet.
• Rapidly generate multiple documents at once — each customized with data from a different row in your sheet — at any time with just a few clicks. Then save them to your DocuSign drafts folder, or immediately send them out for signatures.
• Automatically track signing statuses in your sheet to easily include the information in reports, kick off workflows, and more.
• Each fully-executed document is automatically stored in your sheet as an attachment on the appropriate row.

Export, email & print

Easily share your work in Smartsheet in multiple business-friendly formats.

• Export any report or sheet to Microsoft Excel, PDF, Google Sheets.
• Export Gantt charts as PNG images and Microsoft Project.
• Print sheets, reports, dashboard and Gantt charts, and cards from card view.
• Share information from sheets or reports via email.
   

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Filters

View all changes to items filtered by action type, person, and date range.

• See all tasks that are due on a specific date, everything that’s assigned to you, or all items in a particular stage of a workflow.
• Use Critical Path, attachments, comments, and locked rows as filter criteria.
• Save and name filters for use by anyone who has access to a sheet.
   

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Forms

Easily collect and act on error-free, consistent data from internal and external stakeholders.

• Quickly create forms that automatically map to the columns in your sheets.
• Ask the right people the right questions with conditional logic in forms.
• Provide easy access by embedding forms on dashboards and websites, or by sharing a unique link.
• Submit information, photos, and files from any location using forms in the Smartsheet mobile app.
• Increase team velocity with form submissions that flow into reports and dashboards, kick off automated workflows, and more.
• Ideal for request management, fieldwork, event registration, customer feedback, and more.
   

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Formulas

Perform calculations and lookups within and across multiple sheets.

• Use dozens of common functions in formulas to manipulate data, add or subtract dates, make calculations, and more.
• Enter data directly into formulas or reference the values in other cells. 
• Cross-sheet formulas allow you to quickly and easily reference other sheets in your formulas.
• Use formulas and conditional formatting together to easily spot trends and at-risk tasks.
   

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Gantt

Easily visualize your projects with customizable Gantt capabilities.

• Set up a Gantt chart with dependencies and a predecessor column to create a Critical Path.
• Drag and drop to adjust start or end dates, or to build dependencies between tasks.
• Quickly highlight the key tasks in your project timeline Critical Path, and see at a glance which tasks are affecting the project’s completion date.
• Ideal for project management resources to visually track the duration of and relationships between tasks in a project.
   

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Grid

Create a unified, customized view of projects that keeps your teams on task and on time — and easily tracks multiple moving parts.

• Familiar, flexible view is easy to customize with multiple column types, including symbol, date, contacts, and more.
• Keep project materials together by attaching documents directly to a sheet. 
• Easily set up automation rules within any sheet to prompt updates and keep tasks on track.
• Use powerful row hierarchy, conditional formatting, and formulas to visually and automatically organize information.
• Ideal for managing projects, tracking client feedback, event planning, managing audit and compliance, due diligence lists, and more.
   

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Mobile app

Maximize productivity wherever you work with the Smartsheet mobile app for iOS and Android.

• Get real-time access to Smartsheet and seamlessly view and update data, wherever you are, with your mobile device or tablet.
• Collaborate on sheets, check notifications and dashboards, capture images and barcodes, and view your project timeline on the go.
   

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Notification Center

See and take action on important tasks and updates in a single source of truth.

• Receive alerts directly within Smartsheet to stay informed and take action on important tasks.
• Review and respond to update requests and approval requests.
• Customize notification rules so you can focus on what matters most.
• Configure additional notifications via mobile push and email.
   

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Portals

Bring your teams together and keep them on the same page with the information they need in an easy-to-create and maintain centralized portal.

• Customize for the exact view you need with easy-to-use drag-and-drop UI, widgets, images, and text.
• Cloud-based, real-time access lets teams work and update on the go, on almost any device.
• Centralize and update all of your team’s information, reducing wasted time and version-control issues.
• Ideal for team and department resources, company-wide alignment, customer-facing portals, and more.
   

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Premium Add-ons

Supercharge your Smartsheet solution with a growing portfolio of premium add-ons that can help you drive value across your organization: 

• Roll out business strategy with consistency and reduced operational risk while managing change at scale with Control Center. 
• Provide secure granular accessibility at scale with Dynamic View. 
• Realize rapid business value and real-time visibility with Accelerators, our powerful, pre-built solutions.
• Map your data across sheets and maintain data consistency with DataMesh.
• Dynamically refresh and analyze data using Pivot App.
• Centralize disparate data, drive collaboration, provide real-time visibility into multiple business system.
   

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Projects

Empower your teams to execute together with speed and accountability, driving to successful outcomes, faster.

• Visualize tasks how you want by easily switching between grid, card, Gantt, and calendar views of the same data.
• Keep everyone on the same page by attaching files from Google Drive, OneDrive, Dropbox, and more.
• Streamline work and reduce the number of meetings by sending automated update and approval requests.
• Communicate with the right stakeholders about specific work items using comments and @mentions.
• Control access with intuitive and secure permission controls.
• Ideal for waterfall and agile projects, product launches, sprint planning, events, and more.
   

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Publish

Publish a sheet, report, or dashboard for frictionless sharing.

• Generate a unique URL that anyone can access without logging into Smartsheet.
• Use access control options to control who can access the link.
• Set default view to grid, Gantt, card or calendar views.
• Embed an iframe code within the source code of a website to display a sheet or report.
• Published items are dynamic, so they always display current data.
• Publish a Smartsheet calendar to iCal to enable anyone to add dates from their sheet to a non-Smartsheet calendar.
   

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Reminders

Keep information in one centralized place

• Send reminders to yourself or others, and include customized messages.
• Set reminders at row or sheet level.
• Keep dependencies moving on key projects with task reminders on overall projects.
   

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Reports

Reports are a powerful way to consolidate key information from multiple sheets into a single overview.

• Manage and update work across multiple sheets.
• Look across multiple projects and programs to quickly spot trends and emerging issues.
• Share, send, and publish reports to keep teams in the loop.
• Export to PDF, Excel, Google Sheets and more. 
• Use Activity Log to see who’s accessing report content, and when.
   

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Resource management by Smartsheet

Find the best project team, resolve conflicts, and forecast hiring needs.

• Project budgeting: See planned versus actual hours spent to keep projects on budget.
• Portfolio management: Confidently schedule projects based on team capacity.
• Time tracking: Make it easy for team members to submit their hours with pre-filled time sheets.
• Reporting: Understand performance across the business, spot trends, and plan for growth.
   

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Send row

Send rows from a sheet or report to anyone via email.

• Give collaborators updates via email on a single row of a sheet.
• Drive clarity in complex projects by isolating and sending only the information a collaborator needs.
• Exclude visibility of certain columns in the role for even more granular sharing.
   

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Sharing

• Easily share with collaborators inside and outside of your business — whether they have a Smartsheet account or not.
• Set permission levels at Owner, Admin, Editor, and Viewer.
• Share a dynamically updating published sheet, report, or dashboard. 
• Share reports without granting access to underlying sheets.
• Have targeted conversations with comments in a workspace, sheet, or a specific row.
   

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Update requests

Any user can set up automated requests that are triggered by preset rules.

• Send update requests to get updated by any collaborator on key rows — whether they have a Smartsheet account or not.
• Choose which columns you want collaborators to see.
• Send requests once, or set up recurring requests.
• Stakeholders can easily respond on any device using a simple form to add or change information.
   

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WorkApps

WorkApps is a no-code platform for building intuitive web and mobile apps to streamline your business and simplify collaboration.

• Unify your solution by creating an app directly from your sheets, forms, reports, dashboards, and more.
• Tailor the app’s experience for your team members based on each person’s role, and work together from the same underlying datasets.
• Gain flexibility to build the app your business program needs and update it as your requirements change.
• Build and launch your app within minutes with our simple and easy-to-navigate WorkApps builder.
• Scale your apps using the same enterprise-grade, multi-level security as the Smartsheet platform

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